Poole Maritime Trust [PMT] respects your privacy and we will only use your information in the way we describe in this notice. When using your information, we aim to be fair and transparent, and to follow our obligations under UK data protection laws. Your information is used for administering trust membership and activities.
PMT is the data controller for the purpose of GDPR and the Data Protection Act 2018. Our address is 6 Western Road, Canford Cliffs, Poole, BH13 7BN. Our club contact for privacy and data in the first instance is the Membership Secretary for the time being.
Collecting your information
We collect your information when you fill in membership application or renewal forms and booking forms for events. You can give us your information using paper forms or online forms. The information you give us may include your contact details (name, address, telephone number, email address), personal information and identifiers (date of birth, membership number), and other information. When you give us information about another person, such as a partner or child contact you should let that person know that you have given us the information.
If you are under 18 years old, we will also ask for information from your parent or guardian.
Using your information
We use your information when you first apply to become a member of PMT and then to administer and renew your membership and provide you with member benefits. We also use your information when you attend trust events. Your information is used in these ways to fulfil our contract with you.
We may ask you for emergency contact and next of kin details which we will only use in an emergency, and which is use for a legitimate interest. You should let the contact and next of kin know that you have given this information to us.
We might use your information to send you messages about other relevant activities which cover similar interests to those of the trust by email, and you can request that we cease to do this at any time just by letting us know. We will not sell your information to another organisation.
When you cease to be a member of the trust we will delete any information we hold about you within 12 months.
Sharing your information
We may share your information with any other person if we have to comply with a legal obligation to do so. We may also share your information with service providers, for example to print programmes.
Security for your information
Your information is held securely by us. We have taken all reasonable steps, and have in place appropriate security measures, to protect your information. Your information is not transferred outside the European Economic Area.
• You may ask us not to process your information for marketing purposes.
• You are entitled to a copy of the information we hold about you, and to ask us to correct any inaccuracies.
• You may ask us to stop using your information, and to delete it, although we may maintain a skeleton set of your information. If you ask us to do this we will not be able to continue our contract with you.
• You may make a complaint to the Information Commissioner (www.ico.org.uk).
This privacy notice was last updated on 11th July 2018, and we will communicate any changes to you.